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Conduct whilst on company business policy

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Use this model conduct while on company business policy to set out rules on how employees are expected to behave whilst entertaining, or when on company business.

The policy provides guidance on any repurcussions in the event of poor conduct occurring, such as inappropriate behaviour or harassment.

Reading time
How long to understand and implement this policy?
5 mins
Word count
How many words in this policy?
381
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What is a Conduct whilst on company business policy?

A Conduct whilst on company business policy is a set of guidelines and procedures that outline an organisation's expectations for employee behaviour when representing the company on business-related activities, such as travel, meetings, or events. The policy is designed to ensure that employees behave in a professional, respectful, and ethical manner while representing the company.

The policy typically includes guidelines on a range of issues, including:

  • Conducting oneself in a manner that is consistent with the company's values and mission.
  • Dress code and grooming standards when representing the company.
  • Appropriate behaviour in social situations, such as meals or networking events.
  • Use of company resources, such as expense accounts, company credit cards, or electronic devices.
  • Compliance with laws and regulations related to business activities, such as anti-bribery laws or export controls.

The policy may also outline the consequences for employees who violate the policy, which may include disciplinary action or termination of employment. In addition, the policy may provide guidance on how employees can report incidents of inappropriate behaviour or violations of the policy.

Overall, a Conduct whilst on company business policy is an important tool for ensuring that employees represent the company in a professional and ethical manner, and can help to maintain the company's reputation and relationships with customers, partners, and other stakeholders.

Best practice timescale for this to be issued
When should this policy be issued?
During onboarding / after changes / planned refresher
Issued by who, to whom
Who should issue this policy, and to whom?
Internally issued to appropriate recipients in your Company
Applicable legal jurisdictions
In which jurisdictions can this policy be used?
Great Britain & NI (United Kingdom), Worldwide

Conduct whilst on company business Policy

Overview

This policy sets out rules on how employees are expected to behave whilst entertaining/on company business.

Scope

This policy is applicable to all employees of [company name].

General principles

As a general rule, what employees do after normal working hours and off Company premises is a personal matter and does not directly concern the Company. However, there are some exceptions to this rule.

The Company will become involved where incidents occur:

  • at office parties, office drinks events or other work-related social occasions or gatherings, whether organised by the Company or by employees themselves
  • at social occasions or gatherings organised by the Company's customers or clients where the employee has been invited in their capacity as an employee of the Company
  • at work-related conferences
  • whilst the employee is working away on business on behalf of the Company.

On these occasions, employees are expected to be moderate if drinking alcohol and to behave in an appropriate, mature and responsible manner, taking into account that they are representing the Company. They must take specific action to ensure they are well within the legal limits if they are driving.

Any employee who is found to have harassed or verbally or physically abused or assaulted another employee or a customer or client of the Company, or who otherwise brings the reputation of the Company into disrepute, at such an event will be subject to disciplinary action under the Company's disciplinary procedure. Depending on the circumstances of the case, such behaviour may be treated as gross misconduct and could render the employee liable to summary dismissal.

Where the employee's off-duty conduct seriously undermines the trust and confidence that the Company has in the employee, whether at a work-related social occasion or otherwise, under the Company's disciplinary procedure this could result in the employee's dismissal. For example, if the employee commits a criminal offence outside employment, the Company will examine whether there is an adverse connection between the criminal offence and the employee's employment. The Company will then consider whether the offence is one that makes the employee unsuitable for their type of work or unacceptable to other employees, taking into account length of service, status, relations with fellow workers and the effect on the Company's business and reputation subsequent to a charge or conviction.

This policy [does not] form[s] part of your terms and conditions of employment.

Version: [1.0]

Issue date: [date]

Author: [name, job title]

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conduct whilst on company business policy